Help! My client entered bills and then wrote checks

As a ProAdvisor, how many times have you seen this?   It is a common error when someone enters checks and then enters bills.  They do not connect automatically.  Of course you could delete the bills and just leave the manual check entries.  But what if you want to keep the bills in place?  

 

Here is the fix:

First, here is what you see, bills and the checks that paid them.

So, you open these checks and change the account used from the expense to accounts payable.  You also need to put the vendor name in the customer:job spot because that is what will link it to accounts payable:

Then go back to vendors, pay bills and apply the newly created credit caused by changing the check above to accounts payable:

Once you click pay now, you will have cleared the bill with the manual check entry.  You will see a box like this:

That is how easy and seamless it is to connect the two transactions.  Have a great week!

Courtesy of our colleague Lynda Artesani, Certified QuickBooks ProAdvisor in SW Florida